In order to understand a licensing program, it’s best to start at the beginning and go from there. Office 365 comes with various plans and product lines that can get a bit confusing to the average consumer. In this post we will review Office 365 and Azure and the various programs to purchase them under.
Just purchased volume licensing and want to move to Office 365? There’s a plan for that. Need to buy the full license? No problem. Have Software Assurance (SA) and need to move to a User Subscription License (USL)? Got it covered. Here are 5 scenarios to help understand how to the licensing works.
John purchased an Office 365 E3 but really screwed up; he really needed E5. He’s midway through his agreement. What does he need to do? As long as he purchases the licenses under the same agreement, he can acquire a “Step-up USL” license at a cheaper rate than if he were to wait until his agreement ends and purchase E5 without the step-up discount. Step-up USL is just a way to upgrade services during the term of the agreement. That’s a key fact to remember. Step-ups expire when the step-up USL expires or the base USL expires (whichever expires earlier).
Add -on – USL
Bill is a bit of a nervous Nellie. He has an on-premise volume licensing agreement but wants to try Office 365. An Add-on-USL gives Bill the ability to migrate to Office 365 at a fraction of the cost. This also must be purchased on the same agreement as the qualifying licenses. In summary, it’s just a license that is purchased in addition to a previous acquired license at a fraction of the cost.
From SA USL
Mary is tired of managing licenses on premise. She has an Enterprise Agreement (EA) and owns the Core CAL Suite. She wants to move to the cloud, but wants to do it in the most cost-effective way possible. Since she already purchased licenses with SA (a mandatory requirement when buying an EA), Microsoft recognizes (That’s nice of them) the investment they made with SA, and offers a discount to move to the cloud. That discount is called “From SA USL” Like everything else, you guessed it…it must all be purchased under the same agreement as they originally purchased under.
Full Blown License
Barbara hates Microsoft. For the past 10 years she has installed nothing but open software. Her boss is tired of the incompatibility that comes with open source software and has recently told Barbara to either go to the Microsoft cloud or go home. She decided to go Microsoft. Since Barbara does not already own a Microsoft agreement (or any licenses for that matter) she must buy the Full USL license. The Full USL is also applicable for those customers that let their agreement expire without migrating to the cloud prior. Remember in the previous examples, all step-up, add-ons, and from SA must be purchased under the same agreement.
SAL for SA
This last example is not for everybody and is probably meant for a 500 level Office 365 licensing conversation. That being said, I think it’s important to at least bring up.
Let’s say John bought Skype for Business USL license and for whatever reason his boss is hesitant about using Microsoft data centers. Maybe it’s for disaster recovery or maybe there are compliance concerns (or maybe Barbara from the previous example went to work at John’s company 🙂 but regardless the reason, they do not want to use Microsoft. How can they leverage their USL licenses but use another data center provider? It’s called SAL for SA. The new data center provider can license through their Microsoft agreement a SAL (Subscriber Access License) that will allow John to leverage their existing USL license and pay a fraction of the cost.
There you have it. Office 365 licensing 101. The next post we will review the different products and plans to help you identify the right plan for you.
Thanks for reading,